Thank you for your interest in our company. Data protection has a particularly high priority for the management of Codefy GmbH. The use of the websites of Codefy GmbH is generally possible without providing personal data. However, if a data subject wishes to make use of special services of our company through our website, the processing of personal data may become necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain the consent of the data subject.
The processing of personal data, for example the name, address, email address, or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in accordance with the applicable national data protection regulations for Codefy GmbH. With this privacy policy, our company would like to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, data subjects are informed about their rights through this privacy policy.
Codefy GmbH, as the data controller, has implemented numerous technical and organizational measures to ensure the highest possible level of protection for the personal data processed via this website. Nevertheless, internet-based data transmissions may generally have security vulnerabilities, so absolute protection cannot be guaranteed. For this reason, any affected person is free to communicate personal data to us by alternative means, such as by phone.
If you would like to contact our data protection officer, you can find the contact information here:
Please mention the company to which your inquiry refers when contacting the data protection officer. Please refrain from including sensitive information such as a copy of your ID with your inquiry.
1. Definitions
The privacy policy of Codefy GmbH is based on the terminology used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy is intended to be both easy to read and understandable for the public as well as for our customers and business partners. To ensure this, we would like to explain the terminology used in advance. We use the following terms in this privacy policy:
a) personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
b) data subject
Data subject is any identified or identifiable natural person whose personal data is processed by the controller.
c) processing
Processing is any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, deletion, or destruction.
d) restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
e) profiling
Profiling is any form of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
f) pseudonymization
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and subject to technical and organizational measures that ensure that the personal data is not attributed to an identified or identifiable natural person.
g) controller or processing controller
Controller or processing controller is the natural or legal person, authority, agency, or other body that alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are provided for by Union law or the law of the Member States, the controller or the specific criteria for its designation may be provided for by Union law or the law of the Member States.
h) processor
Processor is a natural or legal person, authority, agency, or other body that processes personal data on behalf of the controller.
i) recipient
Recipient is a natural or legal person, authority, agency, or other body to whom personal data are disclosed, whether a third party or not. However, public authorities that may receive personal data in the framework of a particular inquiry in accordance with Union law or the law of the Member States shall not be regarded as recipients.
j) third party
Third party is a natural or legal person, authority, agency, or body other than the data subject, the controller, the processor, and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.
k) consent
Consent is any freely given specific, informed, and unambiguous indication of the data subject’s wishes by which he or she signifies agreement to the processing of personal data relating to them.
2. Name and address of the controller
Controller for the purposes of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union, and other provisions with data protection character is:
The website of Codefy GmbH collects a series of general data and information with each call of the website by a data subject or an automated system. This general data and information are stored in the server log files. The following can be collected:
the types and versions of the browsers used,
the operating system used by the accessing system,
the website from which an accessing system comes to our website (so-called "referrer"),
the sub-websites that are accessed via an accessing system on our website,
the date and time of access to the website,
an Internet Protocol address (IP address),
the Internet service provider of the accessing system, and
other similar data and information that serve to avert danger in the event of attacks on our information technology systems.
When using this general data and information, Codefy GmbH does not draw any conclusions about the data subject. This information is needed to
deliver the contents of our website correctly
optimize the contents of our website and the advertising for it,
ensure the long-term functionality of our information technology systems and the technology of our website, and
provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack.
This anonymous data and information are evaluated statistically by Codefy GmbH and further with the aim of increasing data protection and data security in our company, in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
4. Registration on our website
The data subject has the possibility to register on the website of the controller by providing personal data. Which personal data are transmitted to the controller is determined by the respective input mask used for registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller and for its own purposes. The controller can arrange for the transfer to one or more processors, for example a parcel delivery service, which uses the personal data exclusively for internal purposes that are attributable to the controller.
By registering on the website of the controller, the IP address provided by the Internet service provider (ISP) of the data subject, as well as the date and time of registration is stored. The storage of this data takes place against the background that only in this way can the misuse of our services be prevented, and this data can enable the investigation of criminal offenses in case of need. In this respect, the storage of this data is necessary to secure the controller. A transfer of this data to third parties generally does not take place, unless there is a legal obligation to transfer or the transfer serves the purpose of criminal prosecution.
The registration of the data subject, voluntarily providing personal data, serves the controller to offer the data subject contents or services that can only be offered to registered users by their nature. Registered persons have the option to change the personal data specified during registration at any time or to have them completely deleted from the database of the controller.
The controller provides each data subject, upon request, with information at any time about which personal data has been stored about the data subject. Furthermore, the controller corrects or deletes personal data upon request or indication of the data subject, as far as there are no legal retention obligations to the contrary. The entire staff of the controller is available to the data subject in this regard as a point of contact.
5. Contact option via the website
The website of Codefy GmbH contains due to legal regulations information that enables a rapid electronic contact with our company as well as a direct communication with us, which includes a general address of the so-called electronic mail (email address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data provided voluntarily by a data subject to the controller will be stored for the purpose of processing or contacting the data subject. There will be no transfer of this personal data to third parties.
6. Applications and application procedures
The controller collects and processes the personal data of applicants for the purpose of processing the application process. This processing may also be carried out electronically. This is particularly the case if an applicant sends corresponding application documents electronically, for example by email or through a web form available on the website to the controller. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the legal provisions. If no employment contract is concluded between the controller and the applicant, the application documents will be automatically deleted two months after the notification of the rejection decision, unless other legitimate interests of the controller oppose deletion. Other legitimate interests in this sense are, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).
7. Conclusion of contract with Codefy
We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG), provided that these are necessary for the establishment, execution, fulfillment of a contract, as well as for the performance of pre-contractual measures. As far as personal data is required to initiate or execute a contractual relationship or within the framework of pre-contractual measures, processing is lawful in accordance with Art. 6 para. 1 lit. b GDPR.
We only process data that is related to the establishment of the contract or the pre-contractual measures. This may include general data about you or persons in your company (name, address, contact details, etc.) and possibly other data that you provide us with in the context of creating the contract.
We process personal data that we receive from you in the context of contacting us or establishing a contractual relationship or in the context of pre-contractual measures.
We only pass your personal data within our company to the areas and persons who need this data to fulfill contractual and legal obligations or to implement our legitimate interests.
A transfer of data to recipients outside the company otherwise only occurs to the extent that legal provisions permit or require it, the transfer is necessary for processing and thus fulfilling the contract or, upon your request, for the execution of pre-contractual measures, your consent is available, or we are authorized to provide information. Under these conditions, the recipients of personal data may be, for example:
External tax consultant
Public authorities and institutions (e.g., public prosecutor's office, police, supervisory authorities, tax office) in the event of a legal or official obligation.
8. Cookies
The websites of Codefy GmbH does not use cookies. Cookies are text files that are stored and saved on a computer system via an Internet browser.
9. Routine deletion and blocking of personal data
The controller processes and stores personal data of the data subject only for the period necessary to achieve the storage purpose or as long as this is provided for by the European legislator or another legislator in laws or regulations to which the controller is subject.
If the storage purpose ceases to apply or a storage period prescribed by the European legislator or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with the legal regulations.
10. Rights of the data subject
a) Right to confirmation
Every data subject has the right granted by the European legislator to request from the controller confirmation as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right to confirmation, they may contact any employee of the controller at any time.
b) Right to information
Every data subject affected by the processing of personal data has the right granted by the European legislator to obtain at any time from the controller free information about the personal data concerning them stored and a copy of this information.
Furthermore, the European legislator has granted the data subject the right to information about the following:
the purposes of processing,
the categories of personal data being processed,
the recipients or categories of recipients to whom the personal data have been disclosed or will be disclosed, in particular recipients in third countries or international organizations
if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration,
the existence of the right to rectification or deletion of personal data concerning them or the right to restriction of processing by the controller or a right to object to such processing
the existence of a right to lodge a complaint with a supervisory authority,
if the personal data are not collected from the data subject: All available information about the source of the data,
the existence of automated decision-making including profiling in accordance with Article 22 paragraphs 1 and 4 GDPR and—at least in these cases—meaningful information about the logic involved as well as the significance and the anticipated consequences of such processing for the data subject.
Furthermore, the data subject has the right to be informed whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to know about the appropriate safeguards in connection with the transfer.
If a data subject wishes to exercise this right to information, they may contact any employee of the controller at any time.
c) Right to rectification
Every data subject affected by the processing of personal data has the right granted by the European legislator to request the rectification of inaccurate personal data concerning them without delay. Furthermore, the data subject has the right, taking into account the purposes of processing, to obtain the completion of incomplete personal data—also by means of a supplementary statement.
If a data subject wishes to exercise this right to rectification, they may contact any employee of the controller at any time.
d) Right to deletion (right to be forgotten)
Every data subject affected by the processing of personal data has the right granted by the European legislator to request from the controller the deletion of personal data concerning them without delay, provided that one of the following grounds applies and as long as the processing is not necessary:
The personal data were collected for such purposes or otherwise processed, for which they are no longer necessary.
The data subject withdraws their consent on which the processing is based according to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.
The data subject objects to the processing under Art. 21 para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing under Art. 21 para. 2 GDPR.
The personal data have been unlawfully processed.
The deletion of the personal data is required to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
The personal data were collected in relation to the services of the information society pursuant to Art. 8 para. 1 GDPR.
If one of the above reasons applies and a data subject wishes to request the deletion of personal data stored at Codefy GmbH, they may contact any employee of the controller at any time. The employee of Codefy GmbH will ensure that the deletion request is complied with without delay.
If the personal data have been made public by Codefy GmbH and our company is obliged to delete the personal data as controller under Art. 17 para. 1 GDPR, Codefy GmbH will take reasonable steps, also of a technical nature, to inform other controllers processing the published personal data that the data subject has requested the deletion of all links to this personal data or of copies or replications of this personal data, as long as the processing is not necessary. The employee of Codefy GmbH will take the necessary steps in each individual case.
e) Right to restriction of processing
Every data subject affected by the processing of personal data has the right granted by the European legislator to obtain from the controller restriction of processing if one of the following conditions is met:
The accuracy of the personal data is contested by the data subject, and for a duration that allows the controller to verify the accuracy of the personal data.
The processing is unlawful, the data subject opposes the deletion of the personal data and requests instead the restriction of the use of the personal data.
The controller no longer needs the personal data for the purposes of processing, the data subject needs them, however, for the assertion, exercise, or defense of legal claims.
The data subject has lodged an objection to the processing in accordance with Art. 21 para. 1 GDPR, and it is still not clear whether the legitimate grounds of the controller override those of the data subject.
If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored at Codefy GmbH, they may contact any employee of the controller at any time. The employee of Codefy GmbH will arrange for the restriction of processing.
f) Right to data portability
Every data subject affected by the processing of personal data has the right granted by the European legislator to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent in accordance with Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract in accordance with Art. 6 para. 1 lit. b GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, the data subject, in exercising their right to data portability in accordance with Art. 20 para. 1 GDPR, has the right to request that the personal data be transmitted directly from one controller to another controller, where technically feasible and provided that this does not adversely affect the rights and freedoms of others.
To assert the right to data portability, the data subject may contact any employee of Codefy GmbH at any time.
g) Right to object
Every data subject affected by the processing of personal data has the right granted by the European legislator to object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them which is based on Article 6 para. 1 letters e or f GDPR. This applies also to profiling based on these provisions.
Codefy GmbH will cease processing personal data in the event of an objection unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or the processing is for the purpose of establishing, exercising, or defending legal claims.
If Codefy GmbH processes personal data in order to conduct direct advertising, the data subject has the right to object at any time to the processing of personal data concerning them for the purposes of such advertising. This applies also to profiling to the extent that it is related to such direct advertising. If the data subject objects to Codefy GmbH regarding the processing for the purposes of direct advertising, Codefy GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right to object, on grounds relating to their particular situation, to the processing of personal data concerning them which is carried out by Codefy GmbH for scientific or historical research purposes or for statistical purposes in accordance with Article 89 para. 1 GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.
To exercise the right to object, the data subject may contact any employee of Codefy GmbH or any other employee directly. The data subject is also free to exercise their right to object in relation to the use of information society services, regardless of Directive 2002/58/EC, by automated means using technical specifications.
h) Automated decisions in individual cases, including profiling
Every data subject affected by the processing of personal data has the right granted by the European legislator not to be subject to a decision based solely on automated processing—including profiling—which produces legal effects concerning them or similarly significantly affects them, provided the decision (1) is not necessary for entering into or the performance of a contract between the data subject and the controller, or (2) is permitted by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject or (3) is based on the explicit consent of the data subject.
If the decision (1) is necessary for entering into or the performance of a contract between the data subject and the controller or (2) is based on the explicit consent of the data subject, Codefy GmbH takes appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which at least include the right to obtain intervention of a person on the part of the controller, to express their point of view and to contest the decision.
If the data subject wishes to assert rights regarding automated decisions, they may contact any employee of the controller at any time.
i) Right to withdraw consent for data protection
Every data subject affected by the processing of personal data has the right granted by the European legislator to withdraw their consent for the processing of personal data at any time.
If a data subject wishes to exercise their right to withdraw consent, they may contact any employee of the controller at any time.
11. Legal basis for processing
Art. 6 para. 1 lit. a GDPR serves as the legal basis for our processing operations where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract of which the data subject is a party, as is the case, for example, with processing operations which are necessary for the delivery of goods or the provision of other services or benefits, the processing is based on Art. 6 para. 1 lit. b GDPR. The same applies to such processing operations that are necessary for the performance of pre-contractual measures, for instance in cases of inquiries regarding our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6 para. 1 lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect vital interests of the data subject or another natural person. This would be the case, for instance, if a visitor was injured in our company and their name, age, health insurance data, or other vital information had to be passed on to a doctor, a hospital, or other third parties. Then the processing would be based on Art. 6 para. 1 lit. d GDPR. Ultimately, processing operations may be based on Art. 6 para. 1 lit. f GDPR. This legal basis covers processing operations that are not covered by any of the aforementioned legal bases if the processing is necessary for the purposes of the legitimate interests pursued by our company or a third party, provided that the interests, fundamental rights, and fundamental freedoms of the data subject do not override such interests. Such processing operations are particularly permissible, because they were explicitly mentioned by the European legislator. It is argued, in this regard, that a legitimate interest may be assumed if the data subject is a customer of the controller (Recital 47 Sentence 2 GDPR).
12. Legitimate interests pursued by the controller or a third party
If the processing of personal data is based on Article 6 para. 1 lit. f GDPR, our legitimate interest is the conduct of our business activities for the benefit of the welfare of all our employees and our shareholders.
13. Duration for which personal data will be stored
The criterion for the duration of storage of personal data is the respective statutory retention period. After the retention period expires, the corresponding data will be routinely deleted, provided that they are no longer necessary for the performance of the contract or the initiation of the contract.
14. Legal or contractual provisions on the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision
We inform you that the provision of personal data is partly required by law (e.g., tax regulations) or may also result from contractual arrangements (e.g., details regarding the contracting partner). It may sometimes be necessary for a contract to be concluded that a data subject provides us with personal data, which we must process afterwards. The data subject is obliged to provide us with personal data, for example, when our company concludes a contract with them. Non-provision of personal data would result in the contract not being concluded with the affected person. Before a data subject provides personal data, they must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide personal data, and what the consequences of not providing the personal data would be.
15. The existence of automated decision-making
As a responsible company, we refrain from an automatic decision-making or profiling.
This privacy policy was created by the Privacy Policy Generator of DGD Deutsche Gesellschaft für Datenschutz GmbH .